Administrative Assistant – 3 month temp (New York)

New York, New York

Position Overview

We are currently looking to hire a Temporary Administrative Assistant out of our New York office for a period of 3 months (estimate August 2017 – November 2017). This Assistant will provide general administrative support to the office and HR Team.


The Administrative Assistant will provide daily coverage from 8:30 a.m. to 5:00 p.m. at a minimum, with the ability to start earlier or end later if requested. In addition to completing general administrative duties assigned by the Office Manager, other duties may include:

Office Responsibilities:

  • Answer telephone calls; screen and direct calls as appropriate, take and relay messages
  • Provide accurate, concise and relevant information to callers
  • Greet guests and visitors entering the organization in a prompt, professional and courteous manner
  • Order weekly office supplies, and restock the supply room
  • Distribute mail and packages accordingly
  • Order and restock weekly food order for the kitchen (breakfast, milk, snack, utensils, etc)
  • Maintain the kitchen and manage transitions with breakfast, dishes, snacks, and overall tidiness
  • Submit monthly expense reports for the office
  • Help with resume screenings, and scheduling phone screens and interviews
  • Manage interviews to make sure they are running on schedule and are properly set up for the candidates (eg: cases and rooms are ready)
  • Submit any building requests for the office (repairs, visitor registration, badge replacement requests)
  • Manage New Hire set up (prepping desks for new hires with supplies and equipment)
  • Submit business card orders
  • Act as overall support for the President, Partners, Directors, and HR Team as needed

General Requirements


  • Proactive and organized – “go getter”
  • Independent problem solver
  • Positive attitude on life, creative and willing to help with a wide variety of tasks no matter how small
  • Confidential

Communication and Organization:

  • Oral communication–speak clearly and persuasively in positive and negative situations
  • Written communication–edit work for spelling and grammar, present numerical data effectively, read and interpret written information
  • Planning/organizing–prioritize and plan work activities using time efficiently
  • Quality control–demonstrate accuracy and thoroughness, and monitor own work to ensure quality
  • Adaptability–adapt to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
  • Dependability–the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance

Physical and Location Requirements

  • Ability to work in the office 8:30 – 5:30pm, Monday through Friday in the New York Office

Please submit application here:

**Polaris is an Equal Opportunity Employer**